Provider Reporting Portal (PRP) Terms of Use

Copyright © 2022, Province of British Columbia
British Columbia Ministry of Health

Provider Reporting Portal (PRP) Terms of Use

You have been granted access to the Provider Reporting Portal (PRP) where you will be able to access detailed information about British Columbia’s health system.

To protect patient privacy, the PRP only provides access to aggregate (grouped), de-identified (not personally identifiable) data, and not records about individuals.

The privilege to access the PRP comes with responsibilities. As a User of the PRP you acknowledge and agree that:

  • You assume sole responsibility for your use of the PRP and will keep your username and password for the PRP strictly confidential. You will not share your username and password with anyone, and you will not permit anyone else to access the PRP under your User account, using your username and password.
  • You will adhere to the
    • For Ministry of Health employees, all instances of sharing externally to the Ministry of Health (Ministry) must be presented to the Health Sector Information Analysis and Reporting (HSIAR) Division for review and written approval prior to program area dissemination.
    • BC Public Service employees and health authority partners are prohibited from sharing PRP report products, including screenshots, externally without explicit written approval from HSIAR.
    • Third party partners do not have access to the PRP.
    • All PRP sharing requests are to be submitted to HSIAR using the Request Management System (RMS).
    • The general public does not have access to the PRP; public inquiries are to be submitted through the appropriate channel.

In addition to the above PRP Terms of Use, the following copyright notice applies to the PRP:

Copyright © 2022, Province of British Columbia. All right reserved.

This material is owned by the Government of British Columbia and protected by copyright law. It may not be reproduced or redistributed without prior written permission of the Province of British Columbia.

To request permission to reproduce part of any materials on this website, please submit a request to the Health Sector Information, Analysis and Reporting (HSIAR) Division through the Request Management System (RMS).

  • You will not attempt to re-identify records or individuals by any means including, but not limited to, linking records or individuals within the PRP, or linking records or individuals within the PRP data originating from other sources.
  • You will take all reasonable measures to avoid inadvertently re-identifying records or individuals.
  • You need to be aware that, if a report you generate contains small cell sizes with counts fewer than 20 individuals (i.e., an equivalence class of 20), that report may contain personal information. In that situation, you must adhere to all applicable laws and policies. Contact your organization’s legal or privacy department to ensure you are compliant.
  • You will not misrepresent information from the PRP. To ensure that you do not misrepresent information from the PRP, you have a responsibility to read all the relevant background information provided about a PRP report before you use it.
  • You will immediate notify 250-387-7000, your supervisor and of any suspected or known unauthorized access to, use of information or reports generated from the PRP, or any other breach of confidentiality or security.
  • Reports on the PRP are classified in accordance with the Information Classification Standard (issued by the BC Government’s Office of the Chief Information Officer, available at https://www2.gov.bc.ca/gov/content/governments/services-for-government/information-management-technology/information-security/information-security-classification). A report’s classification informs you of how it must be handled. You are responsible for familiarizing yourself with the Information Classification Standard and handling information in accordance with this standard.
  • While the information in the PRP has been obtained from sources believed to be reliable, the Ministry of Health (the Ministry) is not responsible for the accuracy, completeness, or adequacy of such information.
  • The Ministry collects data on usage of the PRP.
  • The Ministry reserves the right to change, update or discontinue any aspect of the PRP at any time without notice.
  • The Ministry does not guarantee continuous availability of the PRP, promise any service level, or identify a time when the system will be available after a service disruption in the event that the PRP is unavailable.
  • The Following disclaimer applies to the PRP: https://www2.gov.bc.ca/gov/content/home/disclaimer.
  • These Terms of Use apply to all viewed, downloaded, and printed information generated from the PRP.
  • The Ministry reserves the right to change these Terms of Use at any time. Your continued use of the PRP after any such change constitutes your agreement with these Terms of Use, as modified.
  • Your access to the PRP may be revoked:
    • If you fail to adhere to these Terms of Use, or
    • Without any prior notice at the discretion of the Ministry.
  • Any questions about the PRP or these Terms of Use should be directed to: .

Last updated: January 2024